Turning on the Junk mail filter

These instructions give you the option to color-code or move the filtered email to a specified folder or your Deleted Items. We recommend that you either move items to a Junk Email folder until you are sure that this filter is working correctly for you. Once you are comfortable that this filter is not affecting any important email, you can change it to send filtered items directly to the Deleted Items folder.

Please note: This filter is actually a rule that is client-only. That means that it will only work on the machine where you set it up. If you use Outlook at the office and at home you will need to go through this process on both machines. If you read your email using Outlook Web Access the filter will not work.

1. From the Main window, click Organize. The Organize pane appears.
2. Click Junk E-Mail. There are two separate fields to deal with Junk and Adult Content messages separately.
3. Click in the drop-down lists to select either:
   • a color to add to the message.
   • move messages to a different folder.
     
4. Click Turn on next to the field(s) you changed.
5. Click X to close the Organize pane.

Adding a sender to the Junk mail list

You can easily add names and email addresses to the Junk and Adult Content mail lists.

1. From your Inbox Information viewer, locate the message item that you want to add to your Junk or Adult Content mail list.
2. Right-click the message.
3. From the submenu, point on to Junk E-mail and select either Add to Junk Senders list or Add to Adult Content Senders list.
4. A confirmation message appears saying that the selected name(s) has been added to the list you chose.

Editing the Junk mail list

You can also manually add names to the Junk and Adult Content mail lists or remove names you previously added.

1. From the Main window, click Organize. The Organize pane appears.
2. Click Junk E-Mail.
3. Click on the words "click here".
4. Click Edit Junk Senders or Edit Adult Content Senders.
5. Do one of the following:
   
   • Type the email address of a sender in the text box area and click Add….
   • Select the name of a sender and click Edit… to make changes to a name.
   • Select the name of a sender and click Delete to delete a name from the list.
6. When you are done making changes, click OK.
7. Click X to close the Organize pane.

Techie note: The criteria used by the built-in filters are documented in a file called filters.txt. If you installed from the KU CD or network, this file is in C:\program files\outlook2k\office. The Microsoft Junk E-Mail Filter Readme, which contains an updated version of filters.txt, correctly describes the operation of the built-in filters. If you want to see a description of exactly which words the filter looks for and where the filter looks for them, please go to the Microsoft Junk Email Filter Readme page at office.microsoft.com/Assistance/9798/newfilters.aspx. (You will need to use the back button to return to this site.)